Sample Cover Letter For Administration Traineeship

Cover Letter Samples for Business and Administration

When you're applying for administrative and business jobs, one of your most important qualifications will be your communication skills. The first time they will be evaluated is when the hiring manager reviews your cover letter and resume. It's important to make a good first impression, in order to increase your chances of landing an interview (and eventually, the job).

Before you start writing a cover letter, take a look at administration and business cover letter examples to get an idea of how to construct a professional and effective letter that is going to sell your credentials to the hiring manager.

What to Include in the Letter

Before you start writing your cover letter, review the job posting. You'll find a list of the job qualifications that the employer is looking for. Use your cover letter to show the hiring manager that you meet those requirements.

Match your qualifications to the job listing by analyzing the ad and making a list of keywords related to the skills and experience sought by the hiring manager. You can also include the general administrative and business skills that employers seek in the candidates they evaluate for employment opportunities, as well as any hard or soft skills related to the role but not specifically included in the ad.

Work these keywords into your cover letter and resume, to ensure that your application materials make it through the applicant tracking system and get to a real person with the ability to call you for an interview.

The letter should include the following:

  • Subject Line, with your name and the job (if you’re sending your cover letter via email)
  • Contact Information (top of letter for printed letter, below signature for email cover letter)
  • Professional Greeting
  • Paragraph 1: A brief introduction and why you are writing
  • Paragraphs 2 and 3: Your qualifications for the job for which you're applying
  • Closing Paragraph: Appreciation for being considered for the job, and how you will follow-up if you have a contact person
  • Professional Closing
  • Signature

If you're not sure what to write, review these tips for how to write a cover letter before you get started, and a list of what to include in a cover letter.

Cover Letter Examples for Administration / Business Jobs

Review cover letter examples and then write a personalized letter that explains how your skills relate to the criteria listed in the job posting.

It's important that your letters are customized for each job you apply for, highlighting your relevant experience.

Sample Cover Letter -  Business / Administration

Your Name
Your Address
Your City, State, ZIP Code
Your Phone Number
Your Cell Phone Number
Your Email


Dear Hiring Manager,

I was excited to read about the Administrative Assistant job opening at XYZ company. I have several years of experience in a variety of fields including insurance and finance.

In addition to my extensive office experience, I have strong communication, customer service, and administrative skills. My broad background makes me an excellent candidate for this position.

Thank you for your consideration. I look forward to hearing from you to arrange an interview.


Your Signature (hard copy letter)

Your Typed Name

More Cover Letter Samples:

Cover Letter Templates and Formats

Starting your cover letter from scratch? It’s often easier to start from a template. Staring down that blank page has the effect of making even the most accomplished job seeker momentarily forget all their qualifications and achievements.

These templates can offer a good starting point for your cover letter. Be sure to personalize your cover letters each and every time you apply for a job. It’s essential that your cover letter be targeted to the role you’re applying for; generic cover letters won’t show the hiring manager that you’re serious and enthusiastic about the role.

Again, these templates are just a starting place for your resume, which should be personalized to reflect your unique skillset, and targeted to the job for which you’re applying. 

Administration / Business Resume Examples
When you are preparing to apply for jobs, it's helpful to look at resume examples, as well as cover letters, for your occupation. Review sample administration / business resumes including human resources, consulting, marketing, public relations, management and more resume examples.

More About Cover Letters

This cover letter sample reads like a good story. I found myself completely drawn in by the prose and quickly informed by the bullet points. I think an employer will, too. See what you think.

A Cover Letter Sample That Tells a Story

Here's a sample cover letter that Cindy (not her real name) sent me, asking for my advice. As you'll see in my comments below, I love it.

Dear Ms. AA,

My interest in your organization comes from the focus of your work on automated driving. My education and work experience makes me a fully qualified candidate for the trainee program YY.

Since I was a child, I've wondered how things work. It wasn't enough for me to know that a car needs gas. I was urged by my passion for technology to understand why gas is needed. With that same passion, I later translated from German to Romanian two repair manuals: one for Volkswagen Golf and one for Ford Fiesta. These manuals are still available on the Romanian market. It was a great way to extend my knowledge and today I can say I am able to diagnose and fix my car on my own. It was also the experience from which I have learned more information about industry standards like ZZ.

As a student, I worked as a Call Center Assistant for an IBM project. My job was to create and update client databases. It was a great opportunity for me to improve my German and English skills, as those were the languages used on the job. Team spirit, communication skills and strong interpersonal skills were a must and I proved that I was the perfect person for that job. I saw that project through from start to finish, and, as far as I know, IBM is still using the databases I created.

After I graduated from the University of Iasi with a degree in psychology, I was offered a job as Translator at a construction firm in Germany. In three months, I received a promotion to Human Resources Assistant and after one year I was promoted to HR Officer.

I have now gained experience in:

  • Managing personnel records.
  • Designing, implementing and evaluating personnel policies.
  • Administering payroll
  • Maintaining employee records.

My great success was to design a macro in Microsoft Excel for use in all audit reports that reduced the completion time of each report by 50% and increased accuracy by 100%. I strongly believe that this success proves that I am a creative and solutions-oriented person.

As you can see from my professional background, Human Resources and Technology are my main areas of interest. Working for XX is my aspiration. The dynamic work environment of a global player in the automotive industry is the perfect match for me.

Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.

Cindy XX

It's Not a Perfect Cover Letter... But It's Pretty Darn Good!

Hello Cindy,
I'm so glad you shared this cover letter sample with us. It's excellent! The whole thing is so engaging even though it's a little longer than I suggest for most cover letters.

By the time I finished reading your letter, I felt I sort of knew you and I'd have something to easily talk about in an interview with you. I think that's how an employer will feel when he or she reads it.

Of course, a long personal story like this won't work for all job seekers. But having a truly personal letter does (which is what I've been preaching all along). So it's worth the effort to create a letter that's unique, which is what you did with yours.

This is one of the best cover letter samples we've gotten yet from our readers! Thank you so much for sharing it here.

More Sample Cover Letters

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