0.1) If you’ve been asked to submit a paper in MLA style, your instructor is asking you to format the page and present the content in a specific way. Just as football referees dress a certain way, and Japanese chefs cook a certain way, writers in certain disciplines follow a certain set of conventions. This document will show you how to format an essay in MLA style.
For the most complete information, check your campus library or writing center for the MLA Handbook for Writers of Research Papers, 8th ed.
1. Document Settings
Your word processor comes with default settings (margin, line height, paragraph spacing, and typeface) that will likely need adjustment. For MLA style, you need:
|(Jump directly to instructions for adjusting MS-Word settings in Windows or Mac; or, skip ahead to 2) Page Header.)|
1.1 Adjusting Document Settings in MS-Word (Windows)
My copy of Microsoft Word for Windows defaults to
- 1-inch margins all around
- 1.15 line height
- 10pt spacing between paragraphs
- Calibri 11-point typeface.
Changing to MLA Style (Windows)
- The default margins in my test run were fine, but if you need to change them:
Page Layout -> Margins -> Normal (1-inch all around)
- The default line height is too low. Change it to 2.0.
Home -> Line Spacing -> 2.0.
(You could try fudging it to 1.9 or 2.1 to meet a page count, but any more than that and your instructor may notice.)
- The MS-Word default adds extra space after paragraphs.(MLA Style instead requires you to signal paragraph breaks by indenting the first line.)
CTRL-A (select all your text)
Home -> Line Spacing -> Remove Space After Paragraph
- Change the typeface to Times New Roman 12-point.
Home-> Font Face Selector (change to Times New Roman)
Home -> Font Size Selector (change to 12)
1.2 Adjusting Document Settings in MS-Word (Mac)
My copy of Microsoft Word for Mac defaults to
- 1.25 inch left and right margins, 1 inch top and bottom
- 1.0 line height
- no extra spacing after paragraphs
- Cambria 12-point typeface
Changing to MLA style (Mac)
- In my test run, the left and right margins are too big. To change them:
Layout -> Margins -> Normal (1-inch all around)
- The default line height is too low. Change it to 2.0.
Home -> Line Spacing -> 2.0
- My Mac copy of MS-Word does not add extra spaces after paragraphs. If yours does:
Home -> Line Spacing -> Line Spacing Options… (a new window will pop up)
Don’t add space between paragraphs of the same style (check this box) -> OK
- The 12-point Cambria will probably be fine, but to change the typeface:
Home -> Font Face Selector (change to Times New Roman)
Home -> Font Size Selector (change to 12)
2. Page Header
In the top right of every page, use your word processor’s “Page Header” function add an automatic page number and your surname.
2.1 Adding the Page Header in MS-Word (Windows)
- Insert -> Page Number -> Top of Page -> (choose the right-justified “Plain Number” option)
- The cursor will jump automatically to the right place for you to type your surname.
- Click anywhere in the body of the paper to exit the header area.
2.2 Adding the Page Header in MS-Word (Mac)
- Insert (in the top menu) -> Page Numbers… -> (Set “Position” to “Top of Page (header)” and “Alignment” to “Right”)
- Click just to the left of the new page number, and type your surname.
- On my test document, my name was too far over to the left; grab the triangular tab adjuster just above your name, and drag it a notch to the right.
3. Title Block
In the upper left corner, type your name, your instructor’s name, the course number and section, and today’s date. Centered on the next line, type an informative title that actually informs the reader of your main point (not just “English Paper” or “A Comparison between Hamlet and Macbeth”).
- Like all the other text in an MLA style paper, the title block is double-spaced.
- The title is in the same font as the rest of the paper — it is not boldface, or enlarged.
- There is no extra space above or below the title.
- A truly informative title will include the general topic, and your precise opinion on that topic. (So, if you pan to compare Hamlet and Macbeth, your title should state the unique point you want to make about Hamlet and Macbeth. Reuse part of your thesis statement.)
This handout presumes you already know why you should cite your sources (to establish your authority, to introduce persuasive evidence, to avoid plagiarism, etc.), These instructions focus on how you format the page. (For a resource to help you determine how to cite a specific source, see the MLA Bibliography Builder).
To fully cite a source requires two stages. The first happens in the body of your paper (the “in-text citation”) and the second happens on a separate page at the end of your paper (see “Works Cited List,” below.)
4.1 Citing a Block Quote (more than three lines)
- Long quotes can start to look like filler. Only use a block quote if you have a very good reason to include the whole passage. (You can usually make your point with a shorter quote.)
- If you do have a good reason to quote a passage that is several lines long:
- Select the text and click the “Increase Indent” icon (see image, right).
- Place the parenthetical citation (the author’s name and the page number) after the period. (This is different from inline quotes, below.)
- There is no comma between the author’s name and the page number.
- If the quotation runs across more than one page: (Wordsworth-Fuller 20-21) or (Wordsworth-Fuller 420-21).
- Skip wordy introductions such as, “In his informative guide The Amazing Writing Book, published by Elizabeth Mount College in 2010, the noted composition expert Maxwell Wordsworth-Fuller describes the importance of citations in MLA style papers.” Cutting the filler leaves more room to develop your own original ideas. (See “Integrating Quotations.”)
4.2 Citing an Inline Quotation
When the passage you want to quote is less than three lines long, use inline style. Here we have two brief passages, taken from the same page of the same source, so we can handle both with a single parenthetical citation.
- The parenthetical citation appears outside the quoted material.
- The period that ends the sentence comes after the close parenthesis. (This is different from block quotes, above.)
- In this example, we have changed the first word a little, lowercasing it in order to fit it into our own sentence. To let the reader know what we changed, we put  around it.
- Again, note the absence of a full sentence that explains who Wordsworth-Fuller is and where the quote comes from. All that info will be in the Works Cited list, so we leave it out of the body of the paper.
4.3 Citing a Paraphrase
Let’s imagine we want to reference Wordsworth-Fuller’s general idea about citation as a way to establish credibility, but we don’t need to include any of the technical details. We can save space, and make it much easier on our reader, if we paraphrase:
- Use paraphrasing for variety, or to make a passing reference without taking up much space.
- If we use an author’s idea, rephrased in our own words, we must still cite the idea.
5. Works Cited List
A research paper isn’t a research paper unless you end with full bibliographical details on every source you cited. This part can be tedious and tricky; leave yourself plenty of time to do it.
- Start a new page.
- MS-Word Wind: Insert -> Page Break -> New Page.
- MS-Word Mac: Document Elements -> Break -> Page.
- Title your new page: Works Cited
MLA style calls for no extra spaces above or below the page title; no special formatting.
5.1. How to Create an Individual Works Cited Entry
Exactly what goes into each item in your bibliography depends on what kind of item it is. The following pages give you some questions to answer, then let you push a button to get an individual works-cited entry.
MLA-Style Bibliography Builder: Create Works Cited Entries by Filling in a Form
- Article (in a periodical, or chapter; printed or electronic)
- Book (printed or electronic)
- Web Page (corporate web page, blog entry, YouTube video, etc.)
If you prefer a more narrative explanation, see Purdue OWL’s handouts for how to create a bibliography entry for a book, an article in a periodical (such as a journal or newspaper), or an electronic source (such as an email, web page or a YouTube clip). See also this list of other common sources (such as a personal interview or a movie).
5.2. How to Organize Your Works Cited list
Sort the entries alphabetically by the author‘s last name.
- If the author is an organization (such as a government agency or non-profit foundation), alphabetize according to the name of the organization.
- If you are citing a painting, or a composer, then obviously “author” has to be interpreted a little loosely.
- Unless your instructor ask you to organize your Works Cited list differently, everything should be alphabetized together, in a single list. MLA does not require that you separate works of different kinds, or that you cite works in the order that they appeared in your paper, or that you write annotations to go along with each item.
- Use double-spaced line height. (in my copy of Word, I select the text and choose Format -> Paragraph -> Line spacing -> Double -> OK.)
- Use hanging indent paragraph format. (In my copy of word, I select the text then choose Format -> Paragraph -> Indentation -> Special -> Hanging Indent.)
29 May 2011 — new document posted, replacing outdated handout written in 1999.
06 Jun 2011 — expanded section on organizing the Works Cited list, since several readers asked for clarification.
07 Jun 2011 — reorganized for emphasis
19 Apr 2012 — added numbers to more subheads
24 Mar 2014 — added details on Works Cited paragraph formatting.
02 Oct 2016 — updated with MLA 8th Edition details.
30 Nov 2016 — added annotated Works Cited sample image.
Related Writing Links
|Dennis G. Jerz|
Researched Papers: Using Quotations Effectively
If your college instructor wants you to cite every fact or opinion you find in an outside source, how do you make room for your own opinion? Paraphrase, quote selectively, and avoid summary.Dennis G. Jerz
MLA Works Cited Citation Builder
Choose a form, fill it out, and push the button… you will get an individual entry for a “Works Cited” page, which you may then copy and paste into your word processor. The BibBuilder is more like a guide than a full-fledged utility, but you may nevertheless find it helpful.
|Jerz’s Literacy Weblog|
- As you do your research, follow your background research plan and take notes from your sources of information. These notes will help you write a better summary.
- The purpose of your research paper is to give you the information to understand why your experiment turns out the way it does. The research paper should include:
- The history of similar experiments or inventions
- Definitions of all important words and concepts that describe your experiment
- Answers to all your background research plan questions
- Mathematical formulas, if any, that you will need to describe the results of your experiment
- For every fact or picture in your research paper you should follow it with a citation telling the reader where you found the information. A citation is just the name of the author and the date of the publication placed in parentheses like this: (Author, date). This is called a reference citation when using APA format and parenthetical reference when using the MLA format. Its purpose is to document a source briefly, clearly, and accurately.
- If you copy text from one of your sources, then place it in quotation marks in addition to following it with a citation. Be sure you understand and avoid plagiarism! Do not copy another person's work and call it your own. Always give credit where credit is due!
- Most teachers want a research paper to have these sections, in order:
- Title page (with the title of your project, your name, and the date)
- Your report
- Check with your teacher for additional requirements such as page numbers and a table of contents
Year after year, students find that the report called the research paper is the part of the science fair project where they learn the most. So, take it from those who preceded you, the research paper you are preparing to write is super valuable.
What Is a Research Paper?
The short answer is that the research paper is a report summarizing the answers to the research questions you generated in your background research plan. It's a review of the relevant publications (books, magazines, websites) discussing the topic you want to investigate.
The long answer is that the research paper summarizes the theory behind your experiment. Science fair judges like to see that you understand why your experiment turns out the way it does. You do library and Internet research so that you can make a prediction of what will occur in your experiment, and then whether that prediction is right or wrong, you will have the knowledge to understand what caused the behavior you observed.
From a practical perspective, the research paper also discusses the techniques and equipment that are appropriate for investigating your topic. Some methods and techniques are more reliable because they have been used many times. Can you use a procedure for your science fair project that is similar to an experiment that has been done before? If you can obtain this information, your project will be more successful. As they say, you don't want to reinvent the wheel!
If these reasons sound to you like the reasons we gave for doing background research, you're right! The research paper is simply the "write-up" of that research.
Special Information to Include in Your Research Paper
Many science experiments can be explained using mathematics. As you write your research paper, you'll want to make sure that you include as much relevant math as you understand. If a simple equation describes aspects of your science fair project, include it.
Writing the Research Paper
As you read the information in your bibliography, you'll want to take notes. Some teachers recommend taking notes on note cards. Each card contains the source at the top, with key points listed or quoted underneath. Others prefer typing notes directly into a word processor. No matter how you take notes, be sure to keep track of the sources for all your key facts.
How to Organize Your Research Paper
The best way to speed your writing is to do a little planning. Before starting to write, think about the best order to discuss the major sections of your report. Generally, you will want to begin with your science fair project question so that the reader will know the purpose of your paper. What should come next? Ask yourself what information the reader needs to learn first in order to understand the rest of the paper. A typical organization might look like this:
- Your science fair project question or topic
- Definitions of all important words, concepts, and equations that describe your experiment
- The history of similar experiments
- Answers to your background research questions
When and How to Footnote or Reference Sources
When you write your research paper you might want to copy words, pictures, diagrams, or ideas from one of your sources. It is OK to copy such information as long as you reference it with a citation. If the information is a phrase, sentence, or paragraph, then you should also put it in quotation marks. A citation and quotation marks tell the reader who actually wrote the information.
For a science fair project, a reference citation (also known as author-date citation) is an accepted way to reference information you copy. Citation referencing is easy. Simply put the author's last name, the year of publication, and page number (if needed) in parentheses after the information you copy. Place the reference citation at the end of the sentence but before the final period.
Make sure that the source for every citation item copied appears in your bibliography.
Reference Citation Format
|Type of Citation||Parenthetical Reference |
MLA Format (Author - page)
|Reference Citation |
APA Format (Author - date)*
|Work by a single author||(Bloggs 37)||(Bloggs, 2002)|
|Direct quote of work by single author||(Bloggs 37)||(Bloggs, 2002, p. 37)|
|Work by two authors||(Bloggs and Smith 37)||(Bloggs & Smith, 2002)|
|Work by three to five authors|
|(Kernis, Cornell, Sun, Berry, and Harlow 183-185)||(Kernis, Cornell, Sun, Berry, & Harlow, 1993)|
|Work by three to five authors|
|(Kernis et al., 1993)|
|Work by six or more author||(Harris et al. 99)||(Harris et al., 2001)|
|Two or more works by the same author in the same year (use lower-case letters to order the entries in bibliography)||(Berndt, 1981a)|
|Two or more works by the same author||(Berndt, Shortened First Book Title 221) then |
(Berndt, Shortened 2nd Book Title 68)
|Two or more works in the same parentheses||(Berndt 221; Harlow 99)||(Berndt, 2002; Harlow, 1983)|
|Authors with same last name||(E. Johnson 99)||(E. Johnson, 2001; L. Johnson, 1998)|
|Work does not have an author, cite the source by its title||(Book Title 44) or |
(Shortened Book Title 44)
|(Book Title, 2005) or|
("Article Title", 2004)
|Work has unknown author and date||("Article Title", n.d.)|
|* APA Note: If you are directly quoting from a work, you will need to include the author, year of publication, and the page number for the reference (preceded by "p.").|
Examples of Reference Citations using APA Format
Below are examples of how reference citations would look in your paper using the APA format.
"If you copy a sentence from a book or magazine article by a single author, the reference will look like this. A comma separates the page number (or numbers) from the year" (Bloggs, 2002, p. 37).
"If you copy a sentence from a book or magazine article by more than one author, the reference will look like this" (Bloggs & Smith, 2002, p. 37).
"Sometimes the author will have two publications in your bibliography for just one year. In that case, the first publication would have an 'a' after the publication year, the second a 'b', and so on. The reference will look like this" (Nguyen, 2000b).
"When the author is unknown, the text reference for such an entry may substitute the title, or a shortened version of the title for the author" (The Chicago Manual, 1993).
"For reference citations, only direct quotes need page numbers" (Han, 1995).
"Some sources will not have dates" (Blecker, n.d.).
Credit Where Credit Is Due!
When you work hard to write something, you don't want your friends to loaf and just copy it. Every author feels the same way.
Plagiarism is when someone copies the words, pictures, diagrams, or ideas of someone else and presents them as his or her own. When you find information in a book, on the Internet, or from some other source, you MUST give the author of that information credit in a citation. If you copy a sentence or paragraph exactly, you should also use quotation marks around the text.
The surprising thing to many students is how easy it is for parents, teachers, and science fair judges to detect and prove plagiarism. So, don't go there, and don't make us try to hunt you down!
Research Paper Checklist
|What Makes a Good Research Paper?||For a Good Research Paper, You Should Answer "Yes" to Every Question|
|Have you defined all important terms?||Yes / No|
|Have you clearly answered all your research questions?||Yes / No|
|Does your background research enable you to make a prediction of what will occur in your experiment? Will you have the knowledge to understand what causes the behavior you observe?||Yes / No|
|Have you included all the relevant math that you understand?||Yes / No|
|Have you referenced all information copied from another source and put any phrases, sentences, or paragraphs you copied in quotation marks?||Yes / No|
|If you are doing an engineering or programming project, have you defined your target user and answered questions about user needs, products that meet similar needs, design criteria, and important design tradeoffs?||Yes / No|